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Thornbury Leisure Centre, Alveston Hill, Thornbury, UK
BS35 3JB

Thornbury Pickleball Club Logo

       

1. Name

The club will be called Thornbury Pickleball Club (Hereinafter will be referred to as The Club) and it may also be known as “TPC”.


Thornbury Pickleball Club will be affiliated to Pickleball England.  


2. Aims and Objectives

The purposes of the Club are to provide facilities for, and to promote participation in, the sport of pickleball, which will include

(a) To allow entry level players to learn the game and progress to competitive play level

(b) To provide competitive play for intermediate players

(c) To provide tournament preparation for singles and doubles players

(d) To provide the opportunity to play pickleball regularly in the Thornbury area

(e) To run the club for the benefit of it’s members


3. Membership

(a) Membership of the club shall be open to anyone over the age of 18.

(b) The Club Committee may refuse membership, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the Executive Committee.

(c) All applicants for membership must complete and sign the TPC application form.

(d) All applicants must consent to the holding of relevant information for the purpose of the Data Protection Act 2018.

(e) All members must pay an annual subscription due November 1st each year, and per session court fees.

 If a member joins after May 1st then 50% of the annual fee is payable.

(f) Membership fees are non refundable.

(g) Membership fees will be determined at the Annual General Meeting.

 (h) The annual membership is valid until the end of November in each year to allow members time to renew.

(i) Individuals shall not be eligible to represent the club in tournaments or take part in the business of the Club, vote at general meetings unless the applicable subscription has been paid by the due date and/or membership has been agreed by the Club Committee.


4. Play

 (a) Request to play must be made in advance to allow the booking of adequate courts.

(b) Players must sign in and pay the court fees before commencing play.

(c) The club reserves the right to charge court fees if a player signs up to play but fails to  attend, and/or will not be permitted to play at the next session.

(d) Players will follow the club conduct and etiquette guidelines.

(e) Players will follow the club safety guidance.

(f) Players will follow the club accident guidance.

(g) Players must be at least 18 years old to play.


5. Committee

a) The Executive Committee shall be made up of the founder members, Andy Horrell and Kathy Blannin, and shall be permanent members of the Club Committee.  

b) All Committee members must be members of the Club.

c) The Executive Committee will have the power to appoint other members to the  Club Committee as appropriate.

d) The Club Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Club Committee will be responsible for taking any action of suspension or discipline following such hearings.

e) The quorum required for business to be agreed at Club Committee meetings is two Club Committee members.

f) The Club Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.


6. Officers of the Club

a) The officers of the club will be:

(1) Chair

(2) Vice Chair

(3) Secretary

(4) Treasurer

(5) additional positions as agreed at Club Committee meetings from time to time


b) Officers will initially be the Executive Committee but will be members of the Club Committee if appointed under clause 5(c) above.

c) The Club Committee will have powers to appoint sub-committees as necessary and appoint advisers to the  Club Committee as necessary to fulfil its business.

d) Members may hold more than one office if required.


7. Finance

a) All club monies will be banked in an account held in the name of the club.

b) The club’s Treasurer will be responsible for the finances of the club.

c) The financial year of the club will run from November 1st to October 31st .

d) A statement of annual accounts will be presented by the treasurer at the AGM for inspection by the attendees.

e) All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties, except if the club is  dissolved see clause b) in section 10-Dissolution.

f) The founders loans, used to finance the setup of the club, are to be repaid as and when sufficient funds allow in part or in whole, or in the case that the club is dissolved see clause b) in section 10-Dissolution.

G) Should additional loans be required by the club to finance for example:- equipment, then these are to be repaid only after the founders loans are repaid as and when sufficient funds allow in part or in whole, or in the case the club is dissolved, see clause b) in section 10-Dissolution.


8. Annual General Meetings

a) The Club shall hold the Annual General Meeting (AGM) in the month of November to:

* Review the minutes of the previous year’s AGM. 

* Review reports from the Chairman and Secretary. 

* Review a report from the Treasurer. 

* Agree the membership and court fees for the following year. 

* Consider any proposed changes to the constitution.

* Deal with other relevant business.

b) Notice of the AGM will be given by the club’s Secretary. Not less than 21 clear days’ notice is to be given to all members.  

c) All members can vote in person on relevant matters at the AGM or in advance by email if the Club Committee permits it.

d) The Executive Committee has the right to call extraordinary general meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM, except not less tan 7 days notice for EGM’s.

e) Any member of the club may submit items for the AGM at least 14 days in advance of the meeting. The Club Committee will have discretion as to whether such items will be included for the AGM.

 

9. Discipline and Appeals

a) All complaints regarding the behaviour of members should be submitted in writing to the secretary.

b) The Club Committee will meet to hear complaints within 31 days of a complaint being lodged.

c) The Club Committee has the power to take appropriate disciplinary action, including the termination of membership.

d) The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 31 days of hearing.

e) There will be the right to appeal to the Club Committee following disciplinary action being announced. The Club Committee should consider the appeal within 31 days of the secretary receiving the appeal.


10. Dissolution

a) A resolution to dissolve the club can only be passed by the Club Committee through a majority of 75% vote of the Club Committee members.

b) In the event of dissolution, any assets of the club that remain will be sold if any of the founders or subsequent loans are still outstanding to repay the said loans. Other than this they shall not be distributed or otherwise shared between the members of the club but will be transferred to Pickleball England for use by them in related community sports.


11. Amendments to the constitution

The constitution will only be changed through agreement by majority vote of the Club Committee at a committee meeting,  AGM or EGM. Any amendments will be notified to members by uploading the new constitution to the web site and making it available at club nights.


12. Declaration

Thornbury Pickleball Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.


Download or print document HERE

Constitution